Kaluminous Privacy & HIPAA Policy
Effective Date: 08/1/2025
Our Commitment to Your Privacy
At Kaluminous, your privacy and the confidentiality of your health information are our top priorities. We follow all applicable federal and state privacy laws, including the Health Insurance Portability and Accountability Act (HIPAA), to protect your personal and medical information.
This Privacy Policy explains how we collect, use, and protect your information when you interact with us—whether in our clinic, through our website, via social media lead forms (including Facebook, Instagram, TikTok), or other digital communication channels.
Information We Collect
When you complete a form, schedule a visit, or communicate with us, we may collect the following types of information:
Personal Information:
Name, date of birth, address, email, and phone number
Demographic information you choose to share
Health Information (Protected Health Information – PHI):
Symptoms, medical history, medications, allergies, and test results
Information related to your care or treatment plan
Technical Information:
IP address, browser type, device identifiers, and interaction data with our digital platforms (cookies, analytics)
How We Use Your Information
We only use your information for purposes directly related to your care and service experience, including:
To assess your symptoms, health concerns, and care needs
To communicate with you about your appointments, treatments, or follow-ups
To provide health education, resources, and service updates
For internal record-keeping, quality improvement, and compliance with healthcare regulations
To respond to your inquiries and requests
For marketing and outreach only with your consent (per HIPAA marketing guidelines)
How We Share Your Information
We do not sell or rent your personal information. We may share your information only in the following cases:
With healthcare providers or specialists involved in your care
With insurance companies or billing services (if applicable)
With business associates who help us operate (all bound by HIPAA agreements)
When required by law or public health reporting
With your explicit consent for marketing, testimonials, or collaborations
HIPAA Safeguards
We maintain strict administrative, technical, and physical safeguards to protect your PHI, including:
Encrypted electronic medical records and secure patient portals
Secure transmission of data (SSL/TLS encryption)
Staff training on HIPAA compliance and patient confidentiality
Access controls to limit who can view your information
Your Rights Under HIPAA
You have the right to:
Access and request copies of your health information
Request corrections to your medical record
Receive a list of disclosures of your health information
Restrict certain uses and disclosures
Request confidential communications
File a complaint without fear of retaliation if you believe your privacy rights have been violated
Use of Social Media & Digital Forms
When you provide your information through Facebook Lead Forms, Instagram forms, or other social platforms, it is transmitted to Kaluminous through a secure process. We store this information in compliance with HIPAA and do not disclose it without your permission.
Please be aware that any publicly shared information on social media (comments, posts, tags) is not considered private or protected under HIPAA. We recommend using our secure patient communication channels for any personal health information.
Data Retention
We retain your health records for the time required by law (varies by state) and will securely destroy them when no longer needed.
Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be posted on our website and available upon request.
Contact Us
If you have questions about this Privacy Policy, your privacy rights, or our data protection practices, you can contact us:
Kaluminous
7901 4th St N #28048
St. Petersburg, FL, 33702, USA
813-863-9709